Job Opening – Administrative Assistant

We are looking for a part-time Administrative Assistant.  Candidates will perform office support functions such as filing, data entry, mailings/order fulfillment, customer correspondence, carry out daily errands, assisting with office inventory and ordering of supplies. Growth opportunities and a full-time position may become available for the right person.

Job Summary

To provide administrative and clerical support to ensure the efficient operation of ZippyDogs

Summary of essential job functions

  • Receiving, sorting and distributing incoming mail
  • Maintaining filing systems
  • Filing of catalogs, customer folders, account receivable/payable and more
  • Assist in monitoring and ordering office inventory and supplies
  • Photocopying, scanning and faxing
  • Writing customer thank you notes and other general correspondence
  • Perform pick-ups and deliveries as needed
  • Perform data entry in our customer management database and other applications
  • Prepare and send outgoing mailings and packages utilizing online shipping tools
  • Assembly of marketing materials, mailings and special projects
  • Assist with basic accounting functions such as preparing and making deposits
  • Represent ZippyDogs in a fun and professional manner
  • Perform additional functions incidental to office activities

 

Additional requirements

  • Three to four years of related work experience; or two years of related work experience and an Associate degree in related field
  • Excellent computer skills, expert working knowledge of Microsoft Office products; Outlook, Word, Excel, etc.  QuickBooks experience a plus.
  • Terrific sense of humor a real plus
  • Must be able to lift up to 40 lbs.
  • Occasional pick-up and deliveries are functions of the job; must have a car and valid WA state drivers license
  • Due to the nature and content of a small number of our products, you must be comfortable with slang and profanity

 

Other details

  • Working knowledge of Adobe Illustrator and Photoshop a huge plus
  • Must sign a confidentiality agreement
  • The above statements are intended to describe the general nature and level of work being performed, but are not an exhaustive list of responsibilities, duties, and skills required.

Interested? Please send these three items: cover letter, resume and salary history.
Send to: kelli  zippydogs.com

Job Opening – Account Coordinator

­­­­­­­­­­­­­

ZippyDogs is currently seeking an Account Coordinator to provide sales, marketing and client support to the sales team. This person will serve as an important point of contact for the sales team, suppliers and occasionally to clients.

Main responsibilities include:

  • Partnership with 2-5 Account Managers/Executives to help grow sales and order volume
  • Efficient management of the entire ordering process, including accurate order entry and following-up with suppliers to make sure orders are complete, correct and delivered on-time
  • Help maintain and grow our business relationships with industry suppliers through day-to-day order management
  • Manage the transfer of print-ready artwork and approval of product art proofs
  • Preparation of presentations, estimates, sales orders and purchase orders in our in-house database
  • Track orders using our in-house database and notify customers when their order ships
  • Collecting and presenting research information
  • Proactively manage order-related challenges under tight deadlines and high client expectations – this includes troubleshooting and problem-solving
  • Answering and accurately managing calls and voicemail on a multi-line phone system

Applicants should have very strong organizational skills and the ability to multi-task in a fast-paced, high-energy work environment. They should be extremely detailed. All candidates must possess solid, customer-focused written and oral communication skills and a fun, friendly, outgoing personality. Proficiency in MS Office and Outlook is required, as well as an ability to quickly learn our in-house database and other computer programs. Experience with Adobe Illustrator desired.

The ideal candidate will have a college degree and at least 2-3 years’ work experience. Previous experience in printing, creative-services or agency is desired. Prior experience in the promotional products industry is highly desired.

Salary range $34,000 – $48,000.  Full-time, exempt position. Benefits include Simple IRA with employer contribution, health insurance, massage (1x month), lunch (1x week) and more.

Interested? Please send these three items: cover letter, resume and salary history.
Send to: kelli  zippydogs.com

Job Description

Happy Holidays from ZippyDogs

happy-holidays-closures

ZippyDogs would like to thank our loyal customers for entrusting us as their brand companion throughout the year. We appreciate you and your business more than you know.

We wish you a safe and wonderful holiday!

Astra to present ZippyDogs a Done Deals award tonight!

Top Dog Elise Lindborg is on a plane headed to Astra’s Procurement Summit and Awards Banquet in San Francisco to accept a Done Deals Award for ZippyDogs. ZippyDogs was the only company from Alaska, Northern California, Idaho, Montana, Oregon, and Washington that did it! http://www.astrawba.org/programs/done-deals/elise

 

 

Stay tuned for more fun photos on the ZippyDogs Facebook Page.

 

March 2015 – ZippyDogs Newsletter

SPof Y - Court

 

Click to see the full newsletter! This newsletter expires after about 30 days.

Sales Person of the Year

SONY DSC

It was an extremely tight race in 2014 for the coveted ZippyDogs Sales Person of the Year trophy! Elise Lindborg and Kelli Henderson were neck and neck throughout the year, each taking the lead every other month. On December 30th, Kelli Henderson looked like the clear winner, leading the race by $10,000. But sad news came for Kelli on the last day of the year.

Close up

On December 31st, one of Elise’s customers at the University of Washington placed a last minute order for a years’ worth of swag for their department, crushing Kelli’s lead by five digits!

 

 

 

 

 

SPof Y - CourtIt was one of the most amazing sales comebacks in ZippyDogs history and is a win for the record books! “Let it be known! It ain’t over till it’s over” said Elise as she howled out the door for a celebratory drink!

Watch the action Video!

Top Dog to Speak at the Downtown Renaissance Hotel

March 18th, 2015

Don’t miss this! ZippyDogs is very excited that LGBT owned businesses have an opportunity to become LGBT certified and open the door to new business. Come to the first-ever, Greater Seattle Business Associations LGBT certification workshop at 10:00 am on March 18 (no cost to attend) and learn if this certification program is right for your business.

There is only one LGBT Certifying body and it is the National Gay and Lesbian Chamber of Commerce (NGLCC) based in Washington DC.

On March 18, GSBA will welcome NGLCC’s Sam McClure, Vice President Affiliate Relations and Justin Nelson, Co-Founder & President. Sam will lead a free late morning workshop on what it takes to become LGBT certified. Nationally, many corporations now include LGBT in their diverse supplier chain and have a commitment to do business with LGBT Certified businesses. Hear first-hand from other GSBA certified members why they got certified and the benefits they have since received.

Right after the workshop there will be a luncheon ($50). Justin Nelson, President of the NGLCC, will talk about the state of the LGBT Business movement, nationally and globally. Justin’s a great speaker who traveled around the globe meeting with LGBT business owners. Justin has a lot to update us on the state of our movement.

Don’t wait, register today for the LGBT Certification Workshop on March 18 at 10:30am at the Renaissance (no cost to attend) and the GSBA Luncheon, also on March 18 right after the workshop at the Renaissance Hotel. You can email your interest for the workshop to office@thegsba.org and register for the luncheon at the same time; or go online at www.thegsba.org to register for the luncheon and workshop.

GSBA HorizontalNGLCC-Logo

 

Employee of the Month

KRISTIKristi Curran, rocks a promotion!

In November 2014, our Deputy Dog, Kristi Curran was promoted to Office Manager and Lead Account Coordinator. Kristi has been with ZippyDogs for nearly four and half years and has her finger on the pulse of everything that goes on at ZippyDogs. Kristi has built a great reputation with customers and suppliers alike. She is the backbone of our everyday operations and she keeps our extremely detailed orders running smoothly to ensure on time delivery. She’s always looking for ways to streamline workflows and takes considerable pride in her work.

Congratulations to Kristi on her dual promotion.

WOOF!

Khloe – DOG OF THE MONTH

Khloe is a Poochi – half Toy Poodle half Chihuahua

Here’s what Khloe’s mom has to say about her!

532559_105749116236903_489930754_n

Khloe is a 10 pound ball of fluff and love. You may say that she’s spoiled but I say that she’s loved. She’s a hugger (she’ll actually wrap her front paws around you) and a kisser and she’s guaranteed to brighten the day of anyone she meets! I found Khloe at the Tanque Verde Swap Meet when I was vacationing in Tucson, Arizona and it was love at first sight. I knew Khloe was meant to come home with me and join the family when my boyfriend pointed out that we both had the same hair – color and curls.

English is Khloe’s second language as she was raised in a Spanish speaking home for the first 8 weeks of her life. I had to dig all the way back to my high school Spanish lessons in order to communicate with her first family enough to get her. With some help translating from the surrounding Swap Meet attendees, I was able to muddle through the communication barrier and bring my little 3 pound fur ball home.

Khloe 3

Since I was on vacation, home was first a hotel room but Khloe didn’t mind one bit. She charmed the hotel employees, the airline staff on the return flight and continues to charm everyone she meets. To Khloe, the best treat in the world is a good cuddle which is perfect because she’s such a lover that she givesas many kisses as she gets. As long as she’s with her pack of people she’ll happily go anywhere and do anything. She’s the best and she’s loved to pieces!Khloe-1

Knowing Your Dimensional Weights

One of our suppliers has put together a great explanation of Dimensional Weight and we want to share it with you.

As many of you have already discovered, UPS and Fed Ex recently changed how they bill out freight. They are now shipping by dimensional weight. This may or may not affect how you are used to handling freight quotes. In most cases, this means that freight may be a little pricier for you. To figure freight estimates, you need to take the length, height and width of a box and multiply it altogether and then divide it by 166. That is your dimensional weight and how freight is now billed out. EXCEPTION: If the actual weight of the box is higher than the dimensional weight, then the freight is billed using that weight. The higher number wins, of course!

Let’s look at two examples of our supplier Tranter’s products.

1,000 lids for the 8 oz. foam cup ships in a box 17 x 7 x 12 and physically weighs 4 lbs. Prior to January 2015, you were charged for a 4 lb. box. Now your are charged more than double the weight going by dimensional weight 17 x 7 x 12 = 1428 / 166 = 8.60 rounded up to 9 lbs.

Here’s another example with the actual weight larger than dimensional weight. 2500 of the Lasting Impression Beverage Napkins ship in a box 21 x 16 x 10. This equals a dimensional weight of 21 lbs. The actual weight of this box is 30 lbs. This will ship at 30 lbs. instead of 21 lbs. Remember, the higher number wins.

What can we do to make this easier for you? Well we can’t change the pricing, but when we give you a quote, it will always include a shipping quote so there are no surprises. #WOOF!